For organizations across the globe, improving their online event strategy is of critical importance if they are to become successful in the digital arena. These events, whether virtual, hybrid, or completely online, represent curcial opportunities to drive growth, revenue, and brand awareness. However, hosting successful online events requires diligent planning to maximize return on investment (ROI) while minimizing risk.

What is an online event strategy?

An online event strategy serves as a roadmap for organizing seamless virtual gatherings that deliver tangible results. It defines the nature of the event, assesses available resources such as budget and staff, and outlines the necessary steps from planning to post-event follow-up. A well-rounded strategy includes internal guidelines for staff and draws on research to develop a data-driven framework for achieving measurable results.

The importance of online event strategy planning

In the digital landscape, effective planning is essential to successfully navigate the complexities of online events. A robust strategy ensures that an event remains aligned with its objectives and provides a structured approach to overcoming challenges and capitalizing on opportunities.


7 Steps to creating a successful online event strategy

Step 1: Identify the main goal of the online event:

Define clear, measurable objectives that align with the organization’s overall goals, such as lead generation or brand awareness. Focusing on specific objectives facilitates strategic planning and enables objective evaluation of the event's success.

Step 2: Review the budget/resources:

Understand the budget and resources available, including staff expertise and technological capabilities. Consider using versatile online event platforms to enhance the attendee experience and maximize engagement.

Step 3: Set a timeline for each phase:

Begin planning early and create a detailed timeline for tasks such as securing speakers, planning, and scheduling.

Step 4: Create a vision of the online audience:

Identify the target audience for the online event and develop personas to understand their demographics, interests and preferences. Tailor the event experience to resonate with the audience and optimize digital marketing strategies to reach them effectively.

Step 5: Marketing:

Dedicate significant resources to digital marketing efforts, using social media, email campaigns and targeted advertising to promote the event. Collaborate with influencers and industry partners to extend reach and build credibility.

Step 6: Management:

Create a comprehensive online event management checklist, including contingency plans for technical issues and attendee engagement. Anticipate and proactively address potential challenges to ensure a seamless virtual experience.

Step 7: Analyze data:

Evaluate the success of the online event in meeting objectives by analyzing attendee engagement, feedback, and post-event metrics. Use the insights to refine future event strategies and optimize ROI.


Examples of common objectives and strategies to achieve them include

Increase brand awareness:

Create immersive online experiences that embody brand values and resonate with audiences, building brand awareness and affinity.

Increase expertize:

Showcase industry expertize through engaging presentations, panel discussions and thought leadership sessions, positioning the company as a trusted authority in its field.

Lead generation:

Implement targeted lead generation strategies, such as interactive content and networking opportunities, to capture attendee information and effectively nurture prospects.

Community building:

Foster meaningful connections among online event attendees through virtual networking sessions, group discussions and collaborative activities, building a strong online community around the brand.

Final Thoughts

Mastering the online event strategy is essential for companies seeking to achieve success in the digital age. By following these comprehensive steps and leveraging digital tools and platforms, marketers can create impactful online events that drive results and foster meaningful connections with attendees. By continuously refining strategies based on feedback and data insights, you can ensure sustained success in the dynamic landscape of online events.

Discover how JakoMeet’s feature-rich platform can transform your online events, boosting engagement and driving conversions. Request a free demo today to experience the benefits firsthand!